Online Expenses
Online Expenses allows organisations of any size to make the transition from paper-based expenses, to online, saving valuable time and money both in the form of reduced staff costs and lower travel and entertainment spending. Online Expenses is easy to use and can be implemented at an affordable price.
Online Expenses can benefit a broad range of industries from SMEs to multinational organisations. The ability to access all expense information in one secure location increases control and enables more efficient reimbursement. Furthermore the flexibility of the software allows specific company requirements to be addressed through a standard configuration. This web-based solution can be accessed anytime from any location. Expenses can be submitted online as well as using credit card interfaces, SMS, iPhone and Blackberry applications and without the need to install the software.
Key Features of Online Expenses Management :
• Improved efficiency of users, Accounts, management & auditors
• Tighter adherence to expense policy, inc rules, flags & reminders
• Minimise time spent on managing & processing expenses
• Reduced input errors and T&E claims
• Better reporting
• Increased staff satisfaction as expenses are processed quickly
• Automatic debtor control functions and full audit trail
• Receive e-payments and set-up direct debit schemes
• Fully VAT compliant across Europe
• Multilingual and multi currency options
Cost Saving Benefits
The most attractive aspects of Online Expenses Management are the time and cost reductions. Once implemented, the system can be updated in a matter of minutes and leaves no room for inaccuracy. Cost Savings across the board are undoubtedly expected. Online Expenses introduces significant cost savings at each step of the process; for employees in compiling and sending, line managers in approving and accounts staff in processing expenses. Not only are the processing costs reduced but by activating point-of-entry policy reminders, breaches can be flagged or prevented and expenses can be moderated.
Online Expenses complies with in country tax requirements with regard to data capture scope, independent authorisation and audit ability. The reports functionality allows management to produce tax-related reports by country. All the expense items associated with a client, project and/or for a specified time period can be easily reported on and exported to Excel or exported directly into an accounts system, allowing for easy recharging of expenses. Expenses are an integral part of any business whether it be travel costs or customer relations but this does not mean that they have to be a big part of the work load.
To find out more about Online Expenses please call us on 0845 120 8050.
